Privacy Policy
Saltaire: +44 (0) 1274 288 100
London: +44 (0) 20 7632 3960

Who We Are
How to Contact Us
Information That We Collect
How We Use Your Personal Data
Your Rights
Sharing and Disclosing Your Personal Information
Safeguarding Measures
Transfers Outside the EEA
Consequences of Not Providing Your Data
How Long We Keep Your Data
Lodging a Complaint
PayPal Transactions
Cookie Notice and Cookie Options

Who We Are
J. Wood and Sons Ltd. trading as Early Music Shop of 14-15 Berners Street, London, W1T 3LJ collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation (‘GDPR’) which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.

How to Contact Us
Our designated Data Protection Officer is Alistair McLeish, who can be contacted atwho can be contacted at 14-15 Berners Street, London W1T 3LJ or by emailing dataprotection@musicsales.co.uk if you have any questions about this Privacy Policy or the information we hold about you.

Information That We Collect
J. Wood and Sons processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.
The personal data that we may collect from you is: -

  • Name
  • Billing Address
  • Delivery Address
  • Email Address
  • Telephone Number
  • Debit/credit card details
  • Computer IP address

We collect information in the following ways: -

  • When you sign up to our newsletters (email and physical) in store or by phone or on our website.
  • When you place an order either in person in store or by phone or on our website.
  • When you fill out a direct marketing consent form at the Early Music Shop stand at festivals and exhibitions.

How We Use Your Personal Data
J. Wood and Sons Ltd takes your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purpose(s) specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time. The purposes and reasons for processing your personal data are detailed below: -

  • We collect your personal data in the performance of a contract or to provide a service and to ensure that orders are completed and can be sent out to your preferred address.
  • We collect and store your personal data as part of our legal obligation for business accounting and tax purposes.
  • Where you have provided specific consent, we will occasionally send you marketing information by email.
  • Where you have provided specific consent, we will occasionally send you marketing information by post.

Your Rights
Under the GDPR you have a number of important rights free of charge. In summary, those include rights to:

  • access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
  • require us to correct any mistakes in your information which we hold
  • require the erasure of personal information concerning you in certain situations
  • receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
  • object at any time to processing of personal information concerning you for direct marketing
  • object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
  • object in certain other situations to our continued processing of your personal information
  • otherwise restrict our processing of your personal information in certain circumstances

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please email or write to our Data Protection Officer.

In addition, you can

  • unsubscribe from email marketing by either clicking on the ‘unsubscribe’ link at the bottom of the email newsletter or by visiting the Unsubscribe page on our website.
  • Erase your online account at Early Music Shop by visiting the Delete Account page in the My Account section of our website.

Sharing and Disclosing Your Personal Information
We routinely share your personal information with our third party suppliers, as detailed below.
3rd Party Suppliers Data Shared Purpose
Cybersource Corporation Name, Billing and Delivery Address, Credit/Debit Card details, Telephone number, IP address, Email address & order value and details When you place an order on our website with a debit or credit card, this information is used to authorise your card payment and to prevent fraud.
WorldPay Credit/Debit Card details When you use a card machine in store, your card details are transmitted to WorldPay for authorisation.
PCA Predict Postcode When you perform a postcode lookup on our website.
Communicator Corporation Name & Email address When you consent to join our email newsletter or withdraw that consent, we record this in our email marketing platform.
Royal Mail, UPS & Parcelforce Name and Delivery Address To deliver your order to your preferred address.
Google, Inc IP address and order number For website analytics, IP address is used to help us understand from which geographical location our website visitors are coming from. Order number is used to help us understand what proportion of visitors go on to make a purchase.
PayPal, Inc Name, Billing and Delivery Address, Email address and order value When you place an order on our website via PayPal, these details are shared with PayPal so that your PayPal account can be used to make payment and so that PayPal can prevent fraudulent transactions.

Some of those third party recipients may be based outside the European Economic Area — for further information including on how we safeguard your personal data when this occurs, see ‘Transfers Outside of the EEA’.

We will not share your personal information with any other unrelated third party.

Safeguarding Measures
J. Wood & Sons Ltd takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including TLS (a secure way of transmitting data over the internet), data encryption, restricted access procedures, IT authentication & firewalls.

Transfers Outside the EEA
J Wood and Sons Ltd. utilise some products or services (or parts of them) that may be hosted/stored in the USA which means that we may transfer any information which is submitted by you through the website outside the European Economic Area ("EEA") for the below purposes:

  • Payment Processing: Cybersource Corporation
  • Payment Processing: PayPal, Inc
  • Web Analytics: Google, Inc

Therefore, when you use our website, the personal information you submit may be stored on servers which are hosted in the USA. Where this is the case, we will take steps to ensure that those providers use the necessary level of protection for your information to protect your data and comply with the relevant data protection laws.

Consequences of Not Providing Your Data
You are not obligated to provide your personal information to J Wood and Sons Ltd. However, as this information is required for us to deliver your products, we will not be able to offer some/all our services without it.

How Long We Keep Your Data
J Wood and Sons Ltd. only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We are required under UK tax law to keep your basic personal data (name, address, contact details) for a minimum of 7 years after which time it will be anonymised or destroyed. Where products that you have purchased have a warranty period longer than 7 years, we will retain your personal data for as long as the warranty period lasts, or until you notify us otherwise.

Where you have consented to receive email newsletters from us, we will keep such data until you withdraw your consent. If you do not actively withdraw your consent and you do not open an email newsletter for a period of 2 years we will deem your consent to have expired and will seek new consent from you before sending further email newsletters.

Where you have consented to us using your details for physical newsletters, we will keep such data until you notify us and/or withdraw your consent.

Lodging A Complaint
J Wood and Sons Ltd only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/.

PayPal Transactions
In addition to the Privacy Policy outlined above, all PayPal transactions placed on the Early Music Shop website are also subject to the PayPal Privacy Policy (https://www.paypal.com/uk/webapps/mpp/ua/privacy-prev)

Cookies are widely used in order to make websites work, or to work more efficiently, and our site relies on cookies to optimise user experience and for features and services to function properly.

Most web browsers allow some control to restrict or block cookies through the browser settings, however if you disable cookies you may find this affects your ability to use certain parts of our website or services. For more information about cookies visit https://www.aboutcookies.org

J Wood and Sons Ltd. make use of the following categories of cookies on Earlymusicshop.com. You can opt out of Analytics cookies by unchecking the box below and clicking Update:

The website cannot function properly without these cookies, and can only be disabled by changing your browser preferences.

Analytical cookies help us to improve our website by collecting and reporting information on its usage.